Caring Ministry Volunteer Roles

Purpose:
To be present to those who are being anointed by placing a hand on their shoulder during the Anointing service.

Connection to Parish Mission Statement:
To show love to those who are sick.

Responsibilities:
Be able to attend a light training ten minutes before Mass, comfortable with touching others on the shoulder. This person must be able to keep confidentiality.

Helpful Gifts/Qualification/Special Requirements:
Care and love of our fellow parishioners.

Amount of Time Required:
15 Minutes plus attending mass.

Length of Commitment:
One hour 15 minutes once a year.

Support Provided:
Pastor and Parish staff

Responsible to:
Caring Ministry Council/Parish Office, [email protected], 651-683-9808

Last Reviewed 3/6/20

Purpose of Position:
To be a welcoming presence to all who come to donate blood. Register those giving blood and follow the Red Cross information. Take care to stock the canteen and serve those who are given a little treat.

Connection to the parish Mission Statement:
To be able to show love to those who come to give blood. To be of service to the Red Cross.

Responsibilities:
Register and greet those who come to give blood. Serve a snack to donors when they are finished. Be on time for your shift.

Helpful Gifts/Qualifications/Special Requirements:
Friendly, kind and caring.

Amount of time Required:
Two-hour shift unless you choose to do more time.

Length of Commitment:
12 noon until 7pm the day of the Blood Drive.

Support Provided:
Training provided on the day if needed

Responsible to:
Parish Office, [email protected], 651-683-9808/Karen Maza Administrator/Red Cross Last reviewed: 3/6/2020

Purpose of Position:
Take communion to parishioners who are unable to attend weekly mass due to illness or other limitations

Connection to Parish Mission Statement:
To serve the homebound

Responsibilities:

• Gracefully bring Jesus from the tabernacle to the home within a short period of time. (Typically within a few hours of Mass). May be brought from the tabernacle during the week if needed.
• Follow prayers as proscribed for admiration of communion. Prayer sheets are in the sacristy.
• Minister will obtain a pyx from the sacristy, obtain the key to the tabernacle, take the required number of communion hosts from the tabernacle, return the key to the sacristy, take the prayer sheet, and proceed to the recipient’s home.
• Minister should return the pyx to the sacristy at their convenience.

Helpful Gifts/Qualifications/ Special Requirements
Consistency Good communicator, good listenerWillingness to spend time with sometimes lonely people

Amount of Time Required:
Varies by individual, but an hour is reasonable

Length of Commitment:
As needed. Can be as little as once, or as much as volunteer wishes

Support
Provided:STB provides training for obtaining needed supplies and procedure.STB also provides names and addresses of recipientsTraining Required: Must complete Archdiocesan Essential 3 requirements (Background check, Code of Conduct, Safe Environment Training).

Responsible to:
Fr Tim and Pastoral Care Associate

Last Reviewed: 3/6/20

Purpose of Position:
To help people understand that depression is real, and hope is real tooDescription: Regular meetings are held at churches that are part of the coalition that volunteer their space. Churches take turns hosting speaker evenings. The STB volunteer coordinates with other churches in coalition to assist in event planning.

Connection to Parish Mission Statement:
To show love and hope to members of our community, depression sufferers, depression advocates, and other event attendees.

Responsibilities:
Responsible to be part of the planning of speakersFinancial planning (budget minding)Be a source of education and motivation for the event attendeesAttend mailing meetings, two meetings per speaker event plus the event itself; planning meetingsBe open to other meetings that come up through the yearAssist with physical needs at event: set-up, take down, refreshments, programs, etc.

Helpful Gifts/Qualifications/ Special Requirements
Caring, responsibleGood plannerCritical thinker, evaluatorAble to connect well with other volunteersFollow through with responsibilitiesGood understanding of depression

Amount of Time Required:
15-18 meetings per year, approx. 1 hour each, as listed:

• Mailing meeting, to prepare mailed materials
• Season planning meeting
• Speaker planning meeting before session
• Speaker evaluation meeting after session
• Other meetings as needed8 speaker sessions, approx. 2-2.5 hours each

Length of Commitment:
1 year or longer

Support Provided:
Coalition provide training and framework

Responsible to:
Coalition members; Parish Office, [email protected], 651-683-9808

Last Reviewed: 12-11-19

Purpose of Position:
The Funeral Luncheon Coordinators ensure a successful funeral luncheon for St. Thomas Becket parishioners and guests.

Connection to Parish Mission Statement:
This position directly supports all aspects of the St. Thomas Becket mission statement and multiple Values. Specifically, funeral luncheons represent our goal to love, to serve and to be hope to those mourning friends and loved ones at a funeral luncheon. Additionally, this position supports the Values of Welcome and Hope by being a visual representation that all are welcome and sharing the light of hope with all guests.

Responsibilities:
Provide warm welcome to funeral luncheon guests and volunteers; plan and organize food donations and volunteers; verify and coordinate the procurement of supplies; coordinate access to the facility; coordinate facility set-up and take-down with staff and volunteers; coordinate with catering companies as appropriate; coordinate special requests with family of deceased; and arrange for disposition of leftovers.

Helpful Gifts/Qualifications/ Special Requirements

• Welcoming, outgoing personality
• Flexibility to adapt to individual nature of each funeral luncheon
• Ability to stand for long periods of time
• Ability to lift 20 lbs.
• Comfortable with/willingness to learn email and electronic signups
• Strong organization skills
• Effective communication skills

Amount of Time Required:
each funeral typically requires an 8-10 hour commitment which may be fulfilled by one Funeral Luncheon Coordinator or balanced among multiple coordinators.

Length of Commitment:
1+ year commitment desired due to learning curve of leadership role

Support Provided:
Staff provides support as needed. Pastoral Care Associate provides main communication with family of deceased; Reception procures basic necessities; Business Administrator provides access to facility outside normal business hours; Maintenance staff assists volunteers with set-up planning and take-down.

Responsible to:
Jamie Maloney 

Last Reviewed: 12-11-19

Purpose of Position:
Funeral Luncheon Volunteers ensure a successful funeral luncheon for St. Thomas Becket parishioners and guests.

Connection to Parish Mission Statement:
This position directly supports all aspects of the St. Thomas Becket mission statement and multiple Values. Specifically, funeral luncheons represent our goal to love, to serve and to be hope to those mourning friends and loved ones at a funeral luncheon. Additionally, this position supports the Values of Welcome and Hope by being a visual representation that all are welcome and sharing the light of hope with all guests.

There are 4 mains types of volunteers critical to the execution of successful funeral luncheons:

Environment/Table Set-up & Take-down
Responsibilities:
Set-up buffet and dining tables and physical environment as communicated by Funeral Luncheon Coordinator
OR
Take-down and put away buffet and dining tables and return physical environment to standard set-up as communicated by Funeral Luncheon Coordinator

Helpful Gifts/Qualifications/ Special Requirements
•Ability to lift 20 lbs.

Luncheon Preparation & Server
Responsibilities:
Set-up the luncheon buffet; set dining tables as directed; prepare and serve all food and drink options in a professional manner; provide hospitable service to all luncheon guests.

Helpful Gifts/Qualifications/ Special Requirements

• Welcoming, outgoing personality
• Ability to stand for long periods of time
• Attention to detail
• Flexibility to adjust to unexpected situations

• Welcoming, outgoing personality
• Ability to stand for long periods of time
• Attention to detail
• Flexibility to adjust to unexpected situations

Last Reviewed: 12-11-19

Purpose of Position:
to prepare worship space and be present with those who are grieving the loss or death of a family member, to be able to show love

Connection to Parish Mission Statement:
To show love and hope

Responsibilities:

• Come 35 minutes before Mass starts
• Unpack and set up candles on tables
• Make sure the lighters are working and placed near candles
• Accommodate any needs of mass goers
• Make sure people can access mic (mic is set up by Patrice)
• Lay cloths on the altar to nestle the candles into
• Light individual candles during Mass
• Remove candles when finished, pack into boxes and return to the space behind storage wall
• Replace tables behind storage wall
• Put away the mic into choir storage space, behind door

Reception: done by funeral committee. Can assist as needed

Helpful Gifts/Qualifications/ Special Requirements
Be a comforting, caring person who understands grief

Amount of Time Required:
Approx. 90 minutes on day of Mass only

Length of Commitment:
Once a year

Support Provided:
Directions provided on the day by Pastoral Care Associate and Jackie Graham

Responsible to:
Jackie Graham and Pastoral Care Associate; Parish Office, [email protected], 651-683-9808

Last Reviewed: 3/6/20

Purpose of Position:
To receive prayer requests from parishioners and staff and pass them along to members of the Prayer Line

Connection to Parish Mission Statement:
To enable the members of the Prayer Line to bring hope to those in time of need.

Responsibilities:
Receive prayer requests through confidential phone calls or referrals from parish staff.Send these referrals promptly, via email, to members of the Prayer Line Ministry.Pray for requests for a minimum of one month.

Helpful Gifts/Qualifications/ Special Requirements
Familiarity with email processesAccessibility to receive telephone calls, emails and to respond promptly.Gentle, caring mannerAble to keep information confidential

Amount of Time Required:

• 5-10 minutes to receive telephone calls and check emails daily
• 5-10 minutes to send requests on as they occurT
• ime for prayer – variable depending on circumstances

Length of Commitment:
one year renewable

Support Provided:
pastor and parish staff

Responsible to:
Jamie Maloney 

Last Reviewed: 9-26-19

Purpose of Position:
To pray for requests from parishioners as requested.

Connection to Parish Mission Statement:
To bring hope to those in time of need, by praying for their requests.

Responsibilities:
Receive prayer requests from Prayer Line Coordinator via email.Pray for requests for a minimum of one month.

Helpful Gifts/ Qualifications/ Special Requirements

• Familiarity with email processes
• Gentle, caring manner
• Able to keep information confidential
• Able to pray often for requests

Amount of Time Required:

• 5-10 minutes to check emails, daily
• Time for prayer – variable depending on circumstances

Length of Commitment: one year, renewable

Support Provided:
Prayer Line Coordinator

Responsible to:
Jamie Maloney 

Last Reviewed: 1/15/2020

Purpose of Position:
To show love and hope to members of our community and beyond at a time of sickness, death, or other need of caring

Connection to Parish Mission Statement:
Love and hope

Responsibilities:

• Start and complete a prayer shawl to be given to parishioners and other community members
• Hats and scarves are also made and donated to Dorothy Day Center
• Can be knitted or crocheted
• Projects can be completed at home or at STB with other group members
• STB group meets once a month, with summers off
• Hopefully shawl making continues even when not meeting regularly
• Pray for the recipient, whoever it may be. Details and names are not given to crafters for confidentiality reasons.

Helpful Gifts/Qualifications/ Special Requirements
Ability to knit or crochet (or willingness to learn)Ability to finish a project

Amount of Time Required:
Varies by individual

Length of Commitment:
as much as individual would like

Support Provided:
Training and yarn, if neededSTB members will demonstrate if neededCompanionship while crafting if crafters attend STB group

Responsible to:
Jamie Maloney  / Mary Woida

Last Reviewed: 1/15/2020

Purpose of Position:
The Lector assists the Lead with Word/Communion services offered at Senior Living retirement communities and assists the priest when mass is offered.

Connection to Parish Mission Statement:
The Inver Glen Ministry lector helps provide word/communion services and masses for seniors, many of whom have no means of getting to mass or a word/communion service to receive the Eucharist. Our service brings love and hope to these seniors.

Responsibilities:
Help at one word/communion service or mass a month. Help setup the altar, greet attendees and give them a name tag, read the Old Testament or Epistle scriptures and the psalm, read the Prayers of the Faithful, share the sign of peace, help distribute communion and hand out bulletins.When helping with mass, pickup and return items needed from church, set up the altarand return all items left at Inver Glen to their storage bin.

Helpful Gifts/Qualifications/ Special Requirements

• Enjoy being with seniors.
• Be welcoming and friendly.
• Have a strong speaking voice.
• Must be current in completing Virtus training.

Amount of Time Required:
Time needed to prepare to read the scripture readings and Prayers of the Faithful used in the word/communion service or mass.

Length of Commitment:
Determined by each volunteer.

Support Provided:
New team members observe a service or mass and get instructions from an experienced team member. Detailed documents that describe the items needed from church and how to set up the altar at Inver Glen. Ongoing help is available from experienced team members.

Responsible to:
Pastoral Care Associate; Parish Office, [email protected], 651-683-9808

Last Reviewed: 3/6/20

Purpose of Position:
The purpose of the Lead is to preside at Word/Communion services offered at the Inver Glen, New Perspective, and Stonehaven Senior Living retirement communities.

Connection to Parish Mission Statement:
The Inver Glen Ministry Lead helps provide word/communion services for seniors, many of whom have no means of getting to mass or a word/communion service to receive the Eucharist. Our service brings love and hope to these seniors.

Responsibilities:
Fully lead entire word/communion service once a month. Read scripture readings appropriate for day.Prepare a reflection for the service. Provide communion to attendees. Pick up and return items needed for the service from STB. Help setup the altar at retirement community and return all items left at facility to their ownstorage bin.

Helpful Gifts/Qualifications/ Special Requirements
Enjoy being with seniors.Be welcoming and friendly.Have a strong speaking voice.Must be current in completing Virtus training.Good with details.

Amount of Time Required:
1-2 hours per month leading a service, plus getting needed items from church and returned to church.Time needed to pre-read scripture readings used in the service, and prepare a reflection.

Length of Commitment:
Determined by each volunteer.

Support Provided:
The parish supplies a book with background on the scripture readings to help prepare reflections. Detailed documents are available that describe the items needed from church and how to set up the altar at retirement community. Ongoing help is available from experienced Leads and the Parish Pastoral Care Associate, Pat Williams.

Responsible to:
Pastoral Care Associate; Parish Office, [email protected], 651-683-9808

Last Reviewed: 3/6/20

Purpose of Position:
Schedule our pastor or weekend associate to preside at mass at Inver Glen Senior Living, a retirement center, on the first Tuesday of the month at 10am. Schedule one Inver Glen team member to assist at the mass and two team members, a Lead and a Lector, to cover the word/communion services for the month.

Connection to Parish Mission Statement:
We are serving the residents of this community by providing mass once a month and word/communion services once a week the remaining weeks of the month. Many of the residents have no means of getting to mass or a word/communion service to receive the Eucharist. Our services bring love and hope to these seniors.

Responsibilities:
Contact our pastor to verify that he will be able to say mass on the first Tuesday of the month at 10am at Inver Glen. If he is not available, see if our weekend associate is able to do it. If not, inform the Inver Glen activities director that the first Tuesday of the month will be a word/communion service so she can inform the residents. Contact Inver Glen Ministry team members to have them indicate their availability to help at mass and word/communion services for the month. Schedule team members.

Remind presider to add an annual anointing service and penance service with Mass.

Helpful Gifts/Qualifications/ Special Requirements

• Well organized.
• Comfort with sending/receiving email.
• Promptness in sending the schedule out as soon as possible.
• Willingness to ask team members to help more than one day/month if there aren’t members available to cover all services.
• Express gratitude

Amount of Time Required:
60 – 90 minutes per month. Depends on the need to follow up with team members who haven’t responded about their availability for the month.

Length of Commitment:
Determined by the volunteer.

Support Provided:
Pastoral Care Associate

Responsible to:
Pastoral Care Associate; Parish Office, [email protected], 651-683-9808

Last Reviewed: 3/6/20

Purpose of Position:
Send cards to people who are sick, or have had a death, or need a “thinking of you” moment. Recipients are usually parishionersTo show love and hope to members of our community at a time of sickness, death, or other need of caring

Connection to Parish Mission Statement:
Express tangible love and hope through acts of service

Responsibilities:
Write card with a nice messageID sender as STB communityDone one at a time as need arises

Helpful Gifts/Qualifications/ Special Requirements

• Being a caring person
• Able to express hope and kindness well through writing
• Legible handwriting

Amount of Time Required:
Varies, depends on how skilled volunteer is at writing hopeful messages

Length of Commitment:
Varies, maybe 10-12 times last year

Support Provided:
Cards and stamps are provided by ministry

Responsible to:
Parish Office, [email protected], 651-683-9808

Last Reviewed: 3/6/20