If you are planning an event in our building, please complete this form to help us prepare your space.

EVENT REQUEST FORM

Although the title of this page is BULLETIN REQUEST, what you submit will be communiated and posted on the appropriate social media platform.

If is is something regarding our parish, it will be included on:

• printed bulletin,
• e-bulletin,
• website and
• TV screens in the commons.

If it is an external event, it will be added to the printed bulletin (space permitting).  It will also be included in our weekly e-bulletin, sent Fridays at noon.

Only events that are from our parish will be included on Facebook and Instagram.

Email Bulletin Request

Deadline to submit articles is Monday at 8:00 am.  

If you miss the deadline, the article will be posted on the e-bulletin that goes out on Fridays at noon and added to the printed bulletin for the following week.

Include details about when you want your item posted and when you want to remove it from the bulletin.

Usually, every article that is submitted, will also be on the e-bulletin, on the TV screens in the common area and on our website.

INFORMATION TO INCLUDE IN YOUR REQUEST:

To fully utilize the features of our new website, it's good to know more about an event.  To make it easy, when you select 'Email Bulletin Request', these fields are automatically populated in a new email.

Note:  Bold text denotes the information to be submitted, italicized text provides a description of the field to help as you submit a request.

INFORMATION FOR ALL REQUESTS

Council / Department Organizing Event:  <- enter the name of the council organizing this event.  If organized by staff, note staff.

Full Description of Event: <- Use this section to provide event details, exactly as you want them published.  Changes will be made for formatting to enhance the look of the announcement, but proofreading and validating event details will not be done.  If you have an announcement in electronic form (i.e. Word, PDF, JPG, etc.) or a logo/image to include, please attach it to the email. 

Date to Post Event Announcement:  <- this is the first date the event announcement should be posted on the website or social media.  The announcement will be included in the bulletin according to the submission deadlines.

Date to Remove Event Post:  <- This is the last date the event should be displayed on the website.  Typically, this is the day after the event, but that could be different depending upon the circumstances of an event, registration ending, etc.

Deadline to submit articles is Thursday at 8:00 am.

If you miss the deadline for the printed bulletin, your request can be included on the electronic bulletin that is sent out on Fridays at 12:00 pm.

The e-bulletin is our primary communication tool.  Events we host or that we recommend from our partners are included in our e-bulletin.  Most events are included in the e-bulletin approximately 1-2 weeks before the event date.

The STB website is another primary communication tool at STB.  Events we host or that we recomend from our partners are typically posted on our website.  Most events are posted on the website approximately 1-2 weeks before an event date.

Don't forget that an event can easily be highlighted on multiple pages of the website.  Most events are automatically published to the STB home page.  Any other desired pages should be spelled out in the media request.

Need to register participants for an event or collect money?

We can easily handle event registrations and payment collection.  Tell us what registrations details you need for registration and how participants should be billed and we'll work with you to create the perfect registration/payment page!

INFORMATION REQUIRED FOR EVENTS COLLECTING REGISTRATION AND/OR PAYMENT

Note:  Only complete the following information if your event requires participant registration or payments.  If no registration required for your event, skip to the next section.

Registration Information to Collect:  <- List the information you want to collect about your attendees.  Examples include first/last name, email address, phone number, total number of attendees, menu selection, etc.  If you need it, we can likely collect it!

Description of Event Costs:   <- Describe how much it costs to attend your event.  If you have optional costs (i.e. buy an optional book for a class), describe that.  We can handle most scenarios.

Email to Receive Registration Notifications:  <- We can email one or more people when someone submits a registration.  List the email(s) to receive registration notifications.

Confirmation Email Text:  <-A confirmation email may be automatically generated and sent to registrants.  Customize the text of the email to include instructions for registrants, a welcome message or anything else you'd like to communicate to your upcoming attendees.

STB uses Facebook to advertise events, share photos of events and share news.  If you have an event to publicize, select Facebook as one of your media sources.  See our Facebook page for examples of media posted to Facebook.

Note:  If you'd like photos of your events posted to Facebook after an event, email the photos to Monica ONLY AFTER RECEIVING PERMISSION TO POST FROM ANY PERSON INCLUDED IN THE PHOTO.

Instagram relies heavily on images and short videos.  If you have an image or video to publicize an event, select Instagram as one of your Media sources.  See our Instagram site for examples of media posted to Instagram.  

Our calendar includes meeting details about any event occuring at STB.  In addition to meeting time & place information, the calendar entry may also include links to more information.  If you'd like to include a link back to the website, an external signup or more info on a different website, spell out the details in the media request.

Contact Becky Olson at [email protected]  /  651-683-9808 to have events added to the STB calendar.

To get an event on the STB calendar, reserve space for your event or ensure the space is set up to handle participants correctly, please contact Becky Olson  ([email protected], 651-683-9808).